Privacy policy

Your account. When you sign up, whether with an email address or with Google or Apple, we receive your email address and, if your provider supplies one, your name. Authentication is handled by Clerk; we never receive or store your password.

What you do in a pool. The pools you create or join, the squares you claim, and the display name and initials shown on the board.

Payment records. A reference to the Stripe payment for each entry, and its amount and status. Card numbers are entered on Stripe’s own checkout page and are never sent to us or stored by us.

Nothing else. There are no analytics, no advertising trackers and no third-party cookies on this site. We do not buy or sell data about you.

Running the thing you signed up for: showing you your boards, working out who won each period, charging entries once a board fills, and emailing you when a board you are in fills or one of your squares hits.

We send transactional email only. There is no marketing list to be added to and nothing to unsubscribe from.

Other people in your pool. Your display name and initials are visible to the other members of any pool you join; that is what makes a board legible. Your email address is not shown to them.

Our processors. Each of these handles one job and nothing else:

• Clerk: accounts and sign-in.
• Neon: the database that holds pools, squares and members.
• Stripe: card authorization and payment.
• Resend: sending the transactional emails above.
• Cloudflare: hosting, and storage for images.

We also read live scores from ESPN’s public scoreboard. Nothing about you is sent when we do.

We will disclose information if the law requires it, and we will say so unless we are forbidden from saying so.

Apple lets you hide your real email address and give us a relay address ending in @privaterelay.appleid.com instead. That works here: our email goes to the relay and Apple passes it on. We never learn your real address, and you can stop the relay at any time from your Apple ID settings: though doing so means you stop receiving pool email from us.

Pool and square records are kept while the pool exists and for as long as we need them for financial and tax records. Payment records are kept for seven years, which is what tax law generally expects.

When you ask us to delete your account we remove your name and initials from the boards you were in, leaving the board itself intact for the other players, and we delete your sign-in record. We keep the minimum payment records the law requires us to keep.

You can ask for a copy of what we hold about you, ask us to correct it, or ask us to delete your account and the data attached to it. Depending on where you live you may also have the right to object to processing or to complain to a regulator.

To do any of that, email us at the address below. We will not make you jump through hoops.

Pool Prophet involves money changing hands and is not intended for anyone under 18. We do not knowingly collect information from children. If you believe a child has an account here, tell us and we will remove it.

If this policy changes in a way that matters we will update the date at the top and, where the change is significant, tell account holders by email.

Questions, requests or complaints: info@poolprophet.com. Our terms of service cover the rest of the relationship.